Privacy Policy

Last Updated: June 9, 2026

SUMS Place Society ("SUMS Place Society", "we", or "us") values and respects your privacy. We have prepared this Privacy Policy to explain the manner in which we collect, use, and disclose personal information when you visit our website located at www.sumsplace.ca ("Website"), donate to our cause, participate in one of our programs, or otherwise interact with us.

SUMS Place Society manages personal information in accordance with British Columbia's Personal Information Protection Act (PIPA) and other applicable privacy laws.

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1. Collection and Use of Personal Information

SUMS Place Society is a registered Canadian charity.

Information we collect and use through our Website and other interactions:

We may collect personal information when you:

• Donate to us
• Sign up to receive communications from us
• Participate in a SUMS Place Society survey
• Attend one of our events
• Contact us

Donations and Fundraising

If you choose to donate to SUMS Place Society, we may collect information such as your full name, email address, home address, and payment card information or other banking/financial information depending on the manner in which you donate, for the purposes of accepting your donation, facilitating your transaction, and issuing you a tax receipt.

Donations made through the Website are received directly by SUMS Place Society and are used to support the charitable purposes and programs of the organization. Official donation receipts will be issued in accordance with CRA requirements.

Payment

If you make a donation to SUMS Place Society, we will collect your full name and payment information, including billing address, credit card number, expiry date, and CVV code, in order to process the donation and enable SUMS Place Society to provide you with a tax receipt, if applicable.

Communications

If you sign up to receive email communications, we will collect your email address in order to send you information about us. You can unsubscribe at any time by clicking the "unsubscribe" link included at the bottom of each email.

Alternatively, you can opt out of receiving email communications by contacting us at the contact information provided in the "Contact Us" section below. Please note that you may continue to receive transactional or account-related communications from us.

We may use third-party communication platforms to distribute newsletters, event information, and fundraising communications. To opt out of the use of your information for such purposes, please send a request using any of the methods set forth in the Contact Us section below.

Surveys

From time to time, we may offer you the opportunity to participate in one of our surveys on an optional basis. We use the information collected through our surveys to help us understand our donors' needs and interests and to develop and improve our programs and Website.

Events

If you attend one of our events, volunteer activities, or fundraising activities, we may collect your full name, email address, city, province, postal code, country, phone number, and any other information you may provide us in connection with the event, volunteer activities, or fundraising activities.

We collect this information so that we can communicate with you about the event and contact you about future events.

Non-Identifiable Information

We may modify or aggregate your personal information such that it cannot reasonably be associated with you to conduct research and/or analytics with the goal of improving our programs and initiatives and developing new offerings.

We may share such non-identifiable information or insights with certain limited third parties to assist in analytics, planning, programming, and service development.

If you provide SUMS Place Society with the personal information of another individual, you represent that you have obtained all necessary consents from such person, or otherwise have legal authority to share this information, to enable us to collect, use, and disclose such personal information for the purposes set forth in this Privacy Policy.

2. Sharing of Personal Information

We do not sell or disclose your personal information to third parties without your consent, except as set forth below or as required or permitted by law.

Donations

If you make a donation and provide consent, we may display your name, message, and donation amount on our Website or share your name and email address with any individual with whom you choose to share your information through our Website.

Fundraising and Outreach

We may share certain information in an aggregated, non-identifiable form for the purposes of fundraising and/or outreach.

Service Providers

Your personal information will be transferred or otherwise made available to certain third parties that provide services on our behalf. We use service providers to provide services such as hosting the Website, processing payments, and providing analytics, advertising, and marketing services.

Our service providers are only provided with the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes.

We and our service providers may access, store, and otherwise process personal information outside of British Columbia or Canada, including in the United States, where our service providers are located.

Legal and Compliance

We and our Canadian, U.S., and other foreign service providers may disclose your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law, detecting, suppressing, or preventing fraud, or as otherwise may be required or permitted by applicable Canadian, U.S., or other law or legal process.

This may include lawful access by U.S. or foreign courts, law enforcement, or other government authorities. Your personal information may also be disclosed where necessary for the establishment, exercise, or defence of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.

3. Information About Our Website

Visiting Our Website

In general, you can visit our Website without telling us who you are or submitting any personal information. However, we collect the IP address of all visitors to our Website and other related information, such as page requests, browser type, operating system, and average time spent on our Website.

We use this information to help us understand website activity and to monitor and improve our Website.

Cookies

Our Website uses a technology called "cookies". A cookie is a tiny element of data that our Website sends to a user's browser, which may then be stored on the user's hard drive so that we can recognize the user's computer or device when they return.

You may set your browser to notify you when you receive a cookie or to not accept certain cookies. However, if you decide not to accept cookies from our Website, you may not be able to take advantage of all of the Website's features.

Analytics

We may use a third party such as Google Analytics to help us gather and analyze information about the areas visited on the Website, such as the pages most read, time spent, search terms, and other engagement data, in order to evaluate and improve the user experience and the Website.

These third parties may use cookies and other tracking technologies. For more information about Google Analytics or to prevent the storage and processing of this data, including your IP address, by Google, you can download and install the browser plug-in available at:

• Google Analytics Opt-Out Browser Add-On
• Google Partner Sites Privacy Information
• Google Analytics Privacy and Security

Third-Party Links

Our Website may contain links to other websites that SUMS Place Society does not own or operate. We provide links to third-party websites as a convenience to the user. These links are not intended as an endorsement of or referral to the linked website.

The linked websites have separate and independent privacy policies, notices, and terms of use. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use, disclose, secure, or otherwise treat personal information.

We encourage you to read the privacy policy of every website you visit.

4. Interest-Based Advertising

We work with third parties such as ad networks and other advertising companies that use their own tracking technologies, including cookies and pixel tags, on our Website in order to provide you with tailored advertisements across the Internet.

We may use third-party advertising platforms, including social media platforms, to promote our programs, services, fundraising campaigns, and events. These platforms may use cookies and similar technologies to measure advertising performance and deliver relevant content.

These companies use this information to make predictions about your preferences, develop personalized content, and deliver ads that are more relevant to you on third-party websites. This information may also be used to evaluate the effectiveness of our online advertising campaigns.

Opting Out of Interest-Based Advertising

For more information about interest-based advertising and to understand your options, including how you can opt out of receiving behavioural ads from third-party advertising companies participating in the Digital Advertising Alliance of Canada, please visit:

https://youradchoices.ca/choices

Please note that even if you opt out of interest-based advertising by a third party, these tracking technologies may still collect data for other purposes, including analytics, and you will still see ads from us, but the ads will not be targeted based on behavioural information about you and may therefore be less relevant to you and your interests.

To successfully opt out, you must have cookies enabled in your web browser. Your opt-out only applies to the web browser you use, so you must opt out of each web browser on each device you use. Once you opt out, if you delete your browser's saved cookies, you will need to opt out again.

5. Safeguards and Retention

We have implemented reasonable administrative, technical, and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss, and unauthorized access, use, modification, and disclosure.

We restrict access to personal information on a need-to-know basis to employees and authorized service providers who require access to fulfill their job requirements.

We have record retention processes designed to retain personal information for no longer than necessary for the purposes set out in this Privacy Policy or as otherwise required to meet legal or business requirements.

6. Your Choices

Communications

If you have signed up to receive our email communications, you can unsubscribe at any time by clicking the "unsubscribe" link included at the bottom of the email. Alternatively, you can opt out of receiving our email communications by contacting us using the contact information under "Contact Us" below.

Exercising Your Privacy Rights

Subject to applicable law, you have the right to access, update, and correct inaccuracies in, and withdraw consent to our collection, use, and disclosure of, your personal information in our custody or control.

You may make such a request or withdraw your consent by emailing or writing to us using the contact information set out below. We may request certain personal information for the purpose of verifying your identity.

To opt out of interest-based advertising, see the "Interest-Based Advertising" section above.

7. Updates to the Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our privacy practices. We encourage you to periodically review this page to ensure you are familiar with those changes.

We will indicate at the top of this Privacy Policy when it was most recently updated.

8. Contact Us

If you have any questions or comments about this Privacy Policy or the manner in which we or our service providers, including our service providers outside Canada, treat your personal information, or to exercise any rights in respect of your personal information, please contact us at:

9. Our Privacy Policies and Practices

We are committed to protecting personal information and have implemented policies and practices that govern our treatment of personal information. These policies and procedures include, among other things, the following:

• We have implemented policies and procedures to protect personal information in our custody and control from unauthorized access, use, or disclosure.
• We have implemented processes to respond to data subject requests and complaints in a timely and effective manner.
• We have implemented a framework for the retention and destruction of personal information to ensure compliance with legal obligations, and to securely destroy personal information once no longer required.
• We have designated a Privacy Officer who is responsible for overseeing the organization's compliance with applicable privacy legislation.
• We have implemented a privacy framework that defines the roles and responsibilities for our employees with respect to the treatment of personal information.